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Google released an update to its internet chat tool Hangouts on Wednesday, aiming to make it suitable in workplaces so the Alphabet unit can compete with business software makers including Microsoft and Slack. Hangouts Chat supports instant messaging across devices between workers, including group conversations.
Many teachers and students use Google Chat, which makes Google Chat monitoring a requirement for school districts for a variety of reasons. Particularly after the transition to remote learning when COVID struck, Hangout with cyber chat Chat is now a more popular tool for communication among students, faculty, and staff alike.
The more students and staff use Hangout with cyber chat, the more likely it is that they will share Personally Identifiable Information PII or financial information that exposes stakeholders and districts to cybercrime, identity theft, and other K cybersecurity compliance issues. There are also cyber safety reasons for establishing Google Chat monitoring in your district. Campus safety teams often find that students use their school Google tools to communicate distress and safety als with their peers. Further, students often share inappropriate and harmful content with each other using Google Chat.
This means that your school district takes the risk of being out of compliance with CIPA regulations.
All this means that school districts need to do Google chat monitoring in order to protect their students, faculty, staff, financial health, and other community stakeholders. Student safety is a big risk. Students could participate in cyberbullying.
Students could share thoughts of suicide and plans to harm themselves. As you may know, student self-harm and suicide rates are showing an upward trend. The issue of student self-harm detection is gaining in importance. Chat interactions could also promote discrimination based on race, religion, sexual preference, and more. Today, sextortion is happening more than you might think. More and more children are participating in sexting, where they send explicit photos of themselves to other students. Very often, that type of material gets broadcast on the internet.
Cybercriminals have sadly found a way to profit from that trend. Thorn is an organization that fights against child sex trafficking. This particular type of cybercrime is in its infancy, but growing rapidly.
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The other risk category is data security. Anything that is shared on Google Chat has the potential to be accessed by hackers. Hackers can easily use PII data and district financial data shared on Chat to compromise your operations. With so much focus on phishing and Gmail security, overall Google cloud security issues such as Google Chat monitoring and Google Drive security tend to fall off the radar.
School district IT teams need to take this potential breach vector seriously. Google provides a log of all user conversations and activities in the chat room.
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You can view the action that in the log such as starting a conversation, the details of the event, the name of the user, and the date and time the event was initiated. You will need to download the Chat activity report and pull it into either Sheets, Data Studio, or BigQuery to analyze the data.
You can customize the report by adding filters for Organization Unit or date, and export the log data. You can also set up alerts that notify you based on Organizational Unit or date. These admin alert s can be set up for events such as when a new user is added, a government-based attack, a user password changed, etc.
The events of the past few months have dramatically changed the way that we communicate in K remote learning. There are many more digital communications on multiple different apps and using multiple SaaS vendors. Monitoring this increased level of digital communications is a challenge for every school district. The answer for many is to use software like ManagedMethods.
Why you need google chat monitoring
This software gives you a single dashboard where you can monitor all communications for student safety als and data security risks across your entire G Suite for Education environment. This dashboard will not only save your IT and safety teams a ificant amount of time.
But it will also help keep your students, faculty, and staff safer, your data secure, and your district compliant with cyber safety and security regulations. Get the latest cloud security insights delivered straight to your mailbox.
Experience visibility and control with cloud security made easy. Google Chat monitoring will help you stop data loss and a variety of cyberattacks against your students Many teachers and students use Google Chat, which makes Google Chat monitoring a requirement for school districts for a variety of reasons. Google Chat Monitoring for Cyber Safety and Security The events of the past few months have dramatically changed the way that we communicate in K remote learning.
Written By: Katie Fritchen Share this post. Related Articles. Mar 18, - G Suite for Education Security. What is Google Workspace for Education?. Sep 3, - G Suite for Education Security. Aug 27, - G Suite for Education Security.